SHMCC respects your privacy and we will only use your information in the way we describe in
this notice. When using your information we aim to be fair and transparent, and to follow our
obligations under UK data protection laws. Your information is used for administering club
membership, activities and competitions.

SHMCC is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our
club contact for privacy and data is Dave Chamberlain, and the contact details are

Collecting your information

We collect your information when you fill in membership application or renewal forms, and
competition event entry forms. You can give us your information using paper forms or online
forms. The information you give us may include your contact details (name, address, telephone
number, email address), personal information and identifiers (date of birth , membership
number), and other information (transponder number for example). When you give us
information about another person, such as a child, parent, guardian, or emergency contact you
should let that person know that you have given us the information.

If you are under 18 years old, we may also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of SHMCC and then to
administer and renew your club membership, and provide you with member benefits. We also
use your information when you enter club events. For competitions, we will publish some of
your information in the heat listing and the results, which may be in the public domain. Your
information is used in these ways to fulfil our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an
emergency, and which is use for a legitimate interest. You should let the contact and next of kin
know that you have given this information to us.

We might use your information to send you marketing messages by email, but only if you have
agreed that we can do this by giving us your clear consent – and you can change your mind at
any time just by letting us know. We will not sell your information to another organisation.
To support your lifetime relationship with the sport and SHMCC we may keep your information
indefinitely, unless you ask us to delete it.

Sharing your information

We may share you information with the British Radio Car Association as required by its General
Rules for governing the sport, with medical personnel, or any other person if we have to comply
with a legal obligation.

Our website

When you use our club website we may collect information about you, in particular your IP
(Internet Protocol) address, by using cookies. We use this information to improve your web
experience. Cookies help us to recognise you when you return to the website, and they may also
help you to login securely to our web-based services, including on line entry and payment. For
more detail about how we use cookies please go to our Cookie Policy


The club website might contain links to other websites such as online entry and payment sites,
partners, and advertisers. If you follow links to other websites please review the privacy policy
for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us. We have taken all reasonable steps, and have in place
appropriate security measures, to protect your information. Your information is not transferred
outside the European Economic Area.

Your rights

  • You may ask us not to process your information for marketing purposes.
    You are entitled to a copy of the information we hold about you, and to ask us to correct any
  • You may ask us to stop using your information, and to delete it, although we may maintain a
    skeleton set of your information. If you ask us to do this we will not be able to continue our
    contract with you.
  • You may make a complaint to the Information Commissioner (
    This privacy notice was last updated on [27/04/2018], and we will communicate any changes to